The guy forgot to look at the calendar?
That and it’s a setting in Outlook to delete them or not. If you don’t want it done, turn it off.
(This is a pet peeve of mine, use your fucking settings people!)
It shoudknt be the default though.
Drove me mad until in found it.
Then they updated and reset it on my.
Work computer before all the get on linux stuff appears
I didn’t know it was an option. Thanks for this, I will change it tomorrow!
Except the background option. Fuck anybody who uses those.
Hold up…
I am not a fan of the different backgrounds in outlook and other office products, however why shouldn’t Sue from HR use a cloud background in her office product?
Wait… you don’t mean backgrounds IN THE EMAIL THEY SEND DO YOU? Who the hell uses that in an office/corp job?
If it only affected their email it would be fine but it remains anytime that message gets replied or forwarded and shows in the whole chain.
Obligatory
It’s worthwhile knowing that the calendar is just a view of a folder in an Exchange mailbox, and accepting just moves the item into the calendar folder.
As a former IT worker, i assure you that if its not on the chronological place of the inbox where it “always is”, it doesnt exist. Its bad user experience. Copy or link the details to the calendar instead, keep the message unless deleted manually.
I was going to say that. Not that I’m not above hating on the outlook, but the meeting details go into the calendar…
As someone who has been in IT support for twenty years. The fact that people aren’t slaughtering Microsoft executives for how terrible a product excel is… it’s wild to me.
Every accountant uses excel and every single one of them have called us in IT support to demand we restore 2-18 hours of work only to find out we can’t restore it because Microsoft excel (and MS word) are two of the single most broken terrible pieces of shit software.
I’m basically a person who has to tell people the hours of work they did is lost because Microsoft are incompetent
I’m tired boss…
Apple lovers, your crap is lost because Apple are so locked down… Well you think it’s locked down, Apple products are actually easier to crack it just takes 5 minutes more.
Microsoft software has big compatibility issuess on Windows.
Hahaha for sure
Yeah, Excel has its issues, but if someone works on a document for 18 hours without hitting the save button, that’s on them. I have Excel defaulting to have auto-save turned on and it has greatly reduced the amount of times I have to tell people their data is gone. Of course, there are people who turn it off because they don’t like it. But they know that if Excel crashes on them and they lose their work, I can’t do anything about it.
Or people who can’t turn it on because they don’t want to store their data on Microsoft’s computer and MS is a very hostile salesman.
You can turn it on with a local file too
Unless they changed it recently, you can’t. It’s ridiculous and an aggressive sales tactic to get more people using one drive so ms has direct access to user files, plus some even pay them for a subscription.
There’s workarounds, like addons can still trigger a save and it’s possible for outside tools to send ctrl+s signals periodically. But as far as I know (and a quick search doesn’t contradict this), current versions of ms office refuse to autosave local files.
Meanwhile I have issues with Excel because I’ll have 2 spreadsheets open, then Office auto updates overnight so when I log in the next morning I open it back up and have like 7 “saved states” I need to select through
The amount of interns/students commenting “its fine/skill issue”, shows the demographic of lemmy and how comfortable people are giving stupid opinions about problems they don’t have, but are apparently experts on.
To all of you: having the email both in inbox and calendar gives another sorting of the information, which is always a good thing. Some people might prefer removing the emails to “tidy up” inbox, but that shouldn’t make it the only option (because those people, other than OCD, probably don’t have more than 10 emails / day, with > 50 they would have give up on tidy)
It’s not the only option, I have it disabled so they stay in my inbox once accepted/declined.
You work somewhere where the IT policy allows you to change the setting. Lucky
Damn, they lock down your Outlook settings? I don’t think I’ve ever worked anywhere that did that.
My company locks it down and deletes email older than 3 months but default unless you request a special group asking for longer storage.
Ah yes, the “it’s not evidence tampering if we just delete the stuff as a matter of course” policy.
Which makes no sense to me because I could swear there’s a legal retention policy that supercedes this.
I presume longer retention policies apply to specific data rather than arbitrary communications. The place I worked with a 90 day deletion was maniacal about adhering to the letter of the law and they didn’t seem broadly concerned about any data that was solely in email.
Well until they went to sue someone else, then they’d grab and freeze all email boxes that ever communicated with the defendant and instruct all parties to immediately forward any email from that party to legal and ignore it.
Likely the penalty for not retaining the data is less severe than any penalty for getting caught with evidence of illegal actions, so it’s the default action to reduce risk when you’re doing illegal shit.
if the IT policy disallows changing settings then the company wants you to fail
Welcome to the fortune 500.
Don’t forget how Outlook is often “cloud” now with local message backing sometimes failing to load a message until you choose another a few times, or how Teams overlaps Outlook overlaps Teams for functionality in a terrible useless way.
Or how selecting a message thread often doesn’t show the most recent or any of the unread messages, while clicking the unread message directly also sometimes doesn’t load it.
Microsoft business tools are an absolute joke.
The most frustrating for me is Outlook’s search functionality. I sent out purchase order emails with the PO# in the email. If I search for a number looking for my PO, I want THAT number, not a completely different number. Don’t give me the wrong number as a FIRST FUCKING RESULT!
… It goes into your calendar?
True but if its not in the next few weeks its a pain to track down
Then you find yourself remembering that you accepted what feels like it was an important meeting yesterday, but want to remember when and have a hard time finding it because you can’t quite recall enough searchable detail, but you know it came up yesterday.
This is why it doesn’t bother me. Once I’ve put it on my calendar, then I personally free up my own memory and forget it until the reminder.
We had a button for that: it’s called delete
I’d probably set up a rule, then it’s less clicking.
Yeah this is what I do in Thunderbird
Look in your deleted items
Also, if you are this brain-dead you can disable delete after accept, in settings
Yeah, plenty of things to hate on Outlook.
But this aint it.
And then you have to open calendar, find it among all te rest with whatever name, find the email l button in the expansed view and reply there if anything changes. It sucks.
I can’t imagine the amount of emails I’d have if on top of the hundreds I have to skim over I also had ones for accepted/declined invitations.
Don’t forget the correlary. Cancelled meetings remain on your calendar and still trigger reminders and alerts until you manually delete it.
There’s also the problem where someone sends a reoccurring meeting, then leaves the company. The meeting can’t be removed. Ever.
Can’t you just reset their password, log in as them, and cancel it?
Oh man, I’d love to do something like this before being shit-canned. Just a little parting gift to remember me by.
They did implement a fix for this, you have to have not deleted their mailbox, and use a powershell command, and you might need some hidden id if you don’t want to delete all of them.
Im sure it’ll only take 6 years for them to add a button in the admin centre, right?
I wish they would implement the final fix and purge all microslop products fron the workplace. I’m canadian and we’re supposed to not buy american unless we have no alternative…
Thank god europe is working on FOSS alternatives and open standards… it might just save us.
“The day Microsoft makes a product that doesnt suck is when they start selling vacuums.”
Sadly the UK is welded at the hip to Microslop, and America in general for that matter.
Yeah… when the british empire basically exhausted itself after two WWs they latched on to the new rising power pretty hard to prop themselves up. Just like what the US is likely to do eventually with China once it becomes obvious the US can’t sustain its empire and China is the new rising power globally.
I wish there was a way to decline only future occurrences, though. I don’t want to remove the previous meetings.
There used to be, I’m not kidding. I remember it still being around win 8. You could choose to respond to the specific meeting, the whole series, or only future occurences.
It was very useful, so of course Microsoft removed it
It was very useful, so of course Microsoft removed it
Classic Microsoft.
Decline series. It removes it from your calendar.
Oh and if you do that there is no way to accept that again because it just disappears. You either have to find the original email or ask the person to invite you again.
…The person that left the company and won’t be running that meeting anymore?
Doesn’t all that go to your calendar?
Yes but God forbid you forget when that meeting is or misremember any detail… good luck finding it in the calendar amongst the rest
So why don’t you disable the option to delete after accepting?
What option?
File > Options > Mail > Send Messages > “Delete meeting requests and notifications from Inbox after responding” > Uncheck
But they arguably chose the worst default, the option to change this is so buried in 100s of other settings it might as well not exist for most users.
And by the way this option is not available in “New Outlook” 🙄
Yay. Thanks!
You could, you know, check your calendar? Set reminders? Do anything at all that implies a minimum of competence?
Or, you know, the email could just not delete.
No, let’s continue to be a Microslop apologist. /s
That’s a setting.
Not anymore. It’s been deprecated, as insane as that sounds.
They’re “streamlining the user experience” by taking away all those confusing options and settings!
Eww… Fuckin Microsoft strikes again
Do you really have troubles with finding stuff in your calendar?
Imagine someone sends you an invite to a meeting a couple of weeks or months out. You accept. The next day you need to check something that was in that meeting invite. Fuck, was that meeting set in march or april? And what was it called? There are like three plausible names for it… Woldn’t it be nice to just scroll down to yesterdays emails and have it there?
Either treat invites as a message, or do some completely separate calendar-notification system. But the inbetween is kinda the worst of both worlds.
I just look in Deleted Items
I have hundreds if not thousands deleted emails per week. Searching the deleted folder is a pain.
Im glad this topic got brought up because I thought I was the only one having this issue.
Thank goodness I only have to attend about 10 meetings a month.
In a corporate role you can have hundreds of meetings a month. Yeah, they can get lost.
Especially when protocol is to add every meeting you receive to the calendar. It’s easy to miss stuff when you’ve got 8 triple booked meetings in a day and you only actually NEED to attend 1 in every 5 or so meetings.
Basically nobody has good hygiene when it comes to meetings, emails, or messages anymore “fuck it, I will send it to the whole team” - dumb assholes trying to look busy.
You have a good point that there needs to be a way to set priorities. For people with many meetings, responding as accept, reject, or tentative is not enough choices
One of the worst things about corporate roles is spending so long in meetings you cant actually action anything that comes up in the meetings.
Have you actually used the search in Outlook? The search seems non-deterministic and will happily deliver some results, but not necessarily all. And if you fire the same search again, it might even list a different number of results from before. It’s quite usable if there’s only a few results and all of them are quite recent/in the next days. But get a larger number of results and it will fall apart quickly
I tried to search for something in Outlook last week. A particular message from a retailer I’d bought something from.
A message from them was at the top of the inbox, having just been received, but I needed an earlier, the date of which was unknown. So I searched for the name of the retailer.
Despite there being an email RIGHT THERE, Outlook decided that no, I did not, in fact, have any messages at all from any sender of that name. Not in any of my inboxes. Nope.
Stupid shit. I hate it.
Stupid work PC.
I have given up and just use the web version of outlook. It genuinely works better as sad as that sounds.
As insane as my work calendar is, yes. I’ve accepted meetings and days later needed to go back to find the entry. Unless you memorize when they meeting was you’re going to have to find that manually. It’s a very avoidable inconvenience.
Check out this guy that has two meetings a week. And none of them have similar titles, attendees or anything.
Then they would be similar in mail form, wouldn’t they?
no, they could have been received different days, that is why losing them from inbox is a pain. It doesn’t happen when you are a junior/intern/small company, but in big companies you end up receiving a ton of invites, being able to easily access the one you accepted today, two hours ago or two days ago by reception date rather than meeting date is a huge help. You basically have an additional sorting of those invite emails.
to the point where I just don’t accept any to keep them in the inbox.
The fact that your particular use case doesn’t need this, doesn’t mean everyone else is doing it wrong. jeezz, the audacity of people… you must work for Microslop, they think exactly like you: “if I don’t need it, surely no one does, or they are doing something wrong”
yes. I have meetings for around a dozen projects at any week in time, and some people really suck at titling meetings.
“issues touchpoint” OKAY BUT FOR WHICH ISSUES ON WHICH PROJECT, JESSICA
OKAY BUT FOR WHICH ISSUES ON WHICH PROJECT, JESSICA
the one about titling meetings in emails properly.
This advice falls apart when your whole week is back to back meetings booked at least double wide.
And how exactly is having everything in a long list in your email inbox going to help with that?
I can make folder that they go to. It’s searchable, and i can set a rule to auto delete anything older than 6 months.
It is not unusual at all for me to get invites for meetings that will occur several quarters out. Also, quite a few of my invites contain agendas, “action items” and other bullshit that calls for thorough preparations that are impossible to finish 15 minutes in advance when the reminder comes on.
Don’t you check upcoming meetings? Such as at the beginning of the day?
Once accepted, why would you care when any specific meeting is, just which ones are coming soon?
Granted I track things requiring significant effort through other mechanisms, so my meeting prep is more typically checking statuses and collecting data/summaries
You are sadly wasting perfectly good words.
Most people still don’t even understand the difference between SharePoint and onedrive. You know, concepts that have existed for more than a decade? Outlook has been around longer and look how many people are clueless about how it works and incurious to ever find out.
These are the people that still put all their shit in spreadsheets that they email as attachments. You know, morons.
Yes why not just do more work to compensate for MS mediocrity?! what a great idea!!!
I hate Microsoft and everything they stand for. I only use Linux on my private devices. But this particular issue is just a dumb thing to complain about.
The fact that you reference Linux in a discussion about Outlook makes me think you don’t know what you are talking about.
Have a good life
I’ve been using both Unix/Linux and Windows with Outlook for longer than most people here have been around. So yeah, Totes McGoats, my friend.
Or just look at the original email if it didn’t get deleted?
Bad design is a constant. So it is unfortunately your obligation to deal with it if you want the paycheck.
Now, at home, nothing from Microsoft is allowed to touch my computers.
Not everyone’s work lives are completely owned and controlled by their outlook calendar. Therefore, not everyone regularly checks their calendar, let alone remembers stupid quirks.
Bingo. I work in hospice and spend most of my day driving around to people’s houses, but we do occasionally have meetings. Every Tuesday morning, every other Wednesday, and a monthly meeting where 2 dates and times are offered to allow for scheduling around them for patient care. Some are on Teams, some are in person. The meeting invites for this year we’re sent out in December last year. Good luck remembering. At least they’ll sent out reminders a day or two before the meetings so we can panic fix our schedules.
Over 70 people here are idiots. It’s really not that big a fucking deal. Meeting invites sitting in inbox are just noise, and can get outdated. Worst case scenario it’s in the trash bin. If the trash bin is good enough for pulling frozen food boxes for instructions it’s good enough for this.
Good luck searching in any Microsoft product without knowing the exactly named item.
Alternative would be not deleting it so you can sort by person if you remember who invited you.
You do get a reminder 15 min before the meeting, where you cqn access the meeting and all the details.
Only if the organizer set a reminder for 15 minutes. If they do not set a reminder, you do not get one. Yes, the organizer sets the reminder time. It’s stupid.
With regards to this meme: you can find the invite by checking your deleted items or just looking for it in your calendar.
Huh? You set your alert preferences, not the organizer.
That would be the expectation, yes. In my experience that is not (always) the case.
You can find several examples online of users complaining about this to Microsoft, going back to at least 2014.
No, it’s the reality. The organizer does not set reminders.
The organizer would have to deliberately disable the reminder…
How else does one manage to skip out on a meeting that one really doesn’t want to hold?
“Sorry boss, I tried. Had to reschedule, cause half the meeting never showed.”
The only thing worse than organizing a meeting you don’t want to hold, is doing it twice
I have been in such meetings, where the organizer didn’t have a reminder set, and because of it several key people didn’t get a reminder and either missed the meeting or arrived late.
The organizer doesn’t set reminders in the first place, except for their own alerts.
Since it’s working with open protocols, you can’t guarantee that. Someone could be using Thunderbird or some other client with a different setting.
True, but why would any email client just ignore that crucial peice of data from the most common email client?
Even if the devs dislike it, ignoring it would only make it seem as if your client is the one with the issues.
No, I mean from the other side. The meeting organizer could be using an email client that doesn’t set a reminder by default.
I’ll just read and comment the 200 page document in preparation to the meeting in 15 minutes, then.
What if you reject but there was a link to something else. Or the list of future dates for a event but you can’t make it to the scheduleed one. Or change your mind and need the info but can’t find the email.
You can use the setting to add declined meetings to your calendar
Lifesaver feature. This should be the default in the apps. Everyone I’ve shown this to said they wish they knew this existed sooner. Freaking MS, I swear…
It does…
So then you have to scroll through your calendar for the information instead of a simple search
Calendar items show up in search… You’re grasping for a reason to be mad where there isn’t one.
Oh, an invite, sweet! RSVP real quick. Oh shit, when was it again? All good, I’ll search for the sender. 32,000 emails show up.
No, usually you would check over your appointments for the day, and if they required more information, you would pick up on that as you prepared for your schedule. Usually while having breakfast
As an engineer with 1-5 meetings in a day, that’s how I always did it
Look in your delete folder? Or do you have it erase everything immediately? Like, there’s a dozen ways for this to not be an issue, but you’ve decided shooting yourself in the foot is the way to go just so you have someone to whine about.
That actually might help, thanks!
You can also set it to not delete the emails.
And that’s how I ended up moving from software that “knew better than me” and chose for me.
all software does stuff for you, that’s almost the definition
Depends on the definition of “doing stuff for me”.
I can practically guarantee you never want to use an application which has no conditions or branching in it whatsoever
That is implied when talking about an application.
Ok, so we agree, it is implied that using an application means it chooses things for you, contrary to the statement of the above poster’s desires. I’m being extremely pedantic of course, but the point is it’s not actually easy to determine which things software should decide automatically and which things it shouldn’t for optimal UX, it’s different for every user, and just making everything configurable isn’t a sufficient answer because complicated configuration is itself bad UX.
complicated configuration is itself bad UX.
So have defaults that work to do what it says in the tin and have settings to change whatever the user wants. Can even have an advanced toggle or something if you want to have simplified settings for people that don’t care as much. These are solved problems. Removing settings to have a simple UX is just devs being lazy.
I’m not arguing that outlook is handling this in the right way, it’s clearly stupid, but this is definitely not a “solved problem”
Linux: “sure thing, boss! I’ll delete the bootloader right away!”
I know exactly what you mean! I used to call it “computer knows best”.
At home I avoid all MS products because CKB drives me nuts. At work, they tell me what software to use. :(
For anyone genuinely struggling with this: There’s a setting in the Outlook options that will keep the invite in your inbox after you accept it.
I don’t have access to Outlook anymore so I can’t tell you where it is, sorry. It’s buried in that awful overwhelming interface somewhere, but hopefully knowing that it exists is a helpful starting point. Good luck.
Edit: Apparently they’ve removed this option in the “new” Outlook, my condolences if you’re using that one.
Outlook also embeds the contents of the email into the calendar event. All of that information is preserved and can be accessed by double-clicking on the event in the calendar.
Clearly most of the people in this thread don’t want to scroll forward in a calendar to find what was easily accessible a moment ago. It should exist in the calendar and in the inbox. It’s an arbitrary quality of life issue, and they removed the ability for the users to decide for themselves if they can retain the message in their inbox.
The invite will still be in the delete folder unless they rage closed the program for no reason in between accepting and wanting to know more.
Where is the event? There are hundreds of them and I have to find one I dont have the details for
Pretty awkward when you forget/can’t find the event date though. I’ve managed to create an event in the wrong year at least once.
Yea, I discovered this by … opening the event in Calendar
My work IT policy would not let me change that setting, infuriatingly. They said it was a money saving initiative to keep our inboxes small. This is necessary because we use MS Cloud services, which charges by the electron or something.
that moment when your boss rescheduled the meeting 10 times in a week.
I swear to god it felt like i was in Inception. The meeeting email looked so familiar and i remembered “accepted” it. Accepted and poof its gone
Rube goldberg software.
… and good luck finding who’s going to the meeting.
My org auto deletes emails over 3 months old and I’m pretty sure it’s to CYA.
Actual Outlook problem, though: if you paste an image into the email, it doesn’t always attach when I hit send, because it’s linking to a local image on my machine. The recipients see a broken image placeholder. Who came up with that system? This is through the app on Mac.
There’s actually an option in Outlook to prevent that from happening which I definitely use. I want to be able to see the invitation in my inbox, so that I can see when it arrived, when which updates came, etc.
The only problem: that option isn’t available AFAIK in the “new” outlook. Goddammit Microsoft.
New Outlook is such a pieceof shit.
Want to view mail headers to check if the mail is legit? Though tits, bro, no can do. Either save the mail as .eml and open it in a notes app or switch back to Outlook Classic.
Want to run a rule manually, but have notifications for it turned on? Lmao, are you stupid? You can’t do that. This particular bug has been reported over a year ago and they still haven’t fixed it.
I fucking hate working with this piece of shit and other Micro$lop products.
New outlook is awful. When I first got forced to switch it didn’t show you tooltip with where a link was actually going before clicking on it - you know, the thing literally every mandatory phishing training has told you to do!
They have actually fixed that now but it was ages without it.
My current pet peeve is it doesn’t tell me about new emails in shared mailboxes. We have a shared support mailbox and I have to remember to go and check it manually. It doesn’t even update the unread email count until you open the inbox.
I exclusively used owa for years. You may find the settings are different there. Or not. But I prefer it to the thick client.
Man, I hate it when a piece of software updates and is all nice-looking and whatnot… but doesn’t at least have all the same features as the legacy one. Especially when it’s a forced update. Microsoft loves to do this with Teams, Outlook, Word, etc.
OneNote, too. I have a section where when someone creates a new page, it follows a template. Among other things, it contains the list of usual participants for a meeting series.
Now, the issue is that one of the people is long gone. And I can’t do anything about that because they removed the ability to change the template.
Honestly, the new outlook is an enshitified outlook from all I can tell. Built as a web app (with resource usage to match), looks nice, but with less functionality. I really hope we can keep the standard outlook as long as possible.
I’m pretty sure the date until which you’ll be allowed to use “Legacy” Outlook is tied to the type of license that you have. If I’m not mistaken it will be supported in 2024 LTSC until 2029 (supposedly), but other licenses will likely deprecate it sooner.
Which is why after 25 years of using outlook, I am figuring out how to make thunderbird my maine driver.
